Handbook - Technology

At Harlem School District 122, we use G Suite for Education, and we are seeking your permission to provide and manage a G Suite for Education account for your child. G Suite for Education is a set of education productivity tools from Google including Gmail, Calendar, Docs, Classroom, and more used by tens of millions of students and teachers around the world. At Harlem School District 122, students will use their G Suite accounts to complete assignments, communicate with their teachers, sign into their Chromebooks, and learn 21st-century digital citizenship skills.

Harlem School District 122 actively monitors all student activity within our Google domain, and we ensure that our use of Google complies with both the Children’s Online Privacy Protection Act (COPPA) and Family Educational Rights and Privacy Act (FERPA). There is no presence of advertising with Harlem School District 122’s Google Apps Domain, and no personal student information is collected for commercial purposes.

Google’s Primary Services we use:

• Gmail (including Inbox by Gmail)

• Calendar

• Classroom

• Contacts

• Drive

• Docs 

• Forms 

• Groups

• Keep

• Sheets 

• Sites

• Slides

• Vault

Using these tools, students collaboratively create, edit, and share files for school-related projects and communicate via email only with other students and teachers. These services are entirely online and available 24/7 from any Internet-connected computer. Examples of student use include showcasing class projects, building an electronic portfolio of school learning experiences, and working in small groups on presentations to share with others.

All student use of Google Apps for Education must follow the district’s established Acceptable Use Policy, which is available on our website at https://boardpolicyonline.com/?b=harlem&s=86457.

To find out more about G Suite for Education and what Google can and can’t do with your child’s personal information, including:

• What personal information does Google collect?

• How does Google use this information?

• Will Google disclose my child’s personal information?

• Does Google use student personal information for users in K-12 schools to target advertising?

• Can my child share information with others using the G Suite for Education account?

Please visit Google Workspace for Education Privacy Notice or request a copy from your child’s school. 

The Harlem School District is providing each student with the opportunity to check out a Chromebook.  Students are expected to maintain a level of responsible use of the devices that support the mission and purpose of the program.  The following is a list of expected responsible behaviors for students to engage in when using their devices.

Responsible Use Expectations

• All aspects of the district’s Acceptable Use Policy apply when using the devices.

• Students are responsible for any damage that occurs to the device.

• The device is an educational tool and should be used in that capacity.  Once issued, students are responsible for taking care of the device.

• If a device malfunctions or is in need of repair, students will not attempt repair but will return it to the school.  Please email your building principal to establish a time and date to return the device for repair.

• The devices are property of HSD122, and as such, all content (software, email, internet use, etc.) is monitored.  Messages and/or internet content relating to or in support of illegal activities will be reported to the authorities.

• Students have no expectation of privacy and can expect teachers and administrators to conduct checks of their internet history, documents, etc.

• The identification tags on the devices must remain on the devices at all times.

• Passwords should be kept confidential.

• “Cyberbullying” will not be tolerated. Cyberbullying is bullying by use of any electronic communication device using, but not limited to, email, instant messaging, text messages, blogs, mobile phones, pagers, online games, websites, etc.

• Students are expected to notify a staff member whenever they come across information or messages that are inappropriate, dangerous, threatening or make them feel uncomfortable.

• Enjoy the use of your device and take advantage of the opportunity it offers to help you in your learning.

General Use Practices

• Do not eat or drink near the devices.

• Do not place items on the Chromebook keyboard as accidentally closing the device with items on the keyboard can damage the screen.

• Do not mark the device, bags, or cases with markers, stickers, etc.

• Do not download, copy, or share copyrighted material. This includes music files, images, or software.

• Students are prohibited from attempting to bypass the district internet filter.

• Presence of weapons, pornographic materials, inappropriate language, alcohol, drug, gang-related symbols or activity, or inappropriate images are not allowed on the device and will result in disciplinary actions.

• Conduct yourself in a socially acceptable and positive manner at all times when using the device, the network, and the Internet.

The use of an HSD122 Chromebook is a privilege, not a right.  HSD122 reserves the right to discipline, assess fees, and/or revoke access to the devices as deemed necessary for any action in violation of this Responsible Use Policy or violation of the district’s Acceptable Use Policy.

HSD122 Device Replacement

All technology materials, including but not limited to Chromebooks, issued to students during the school year are property of HSD122 and are checked periodically for damages.  If a device is lost or damaged to the point it cannot be reused or repaired, the student will be responsible for the replacement cost.

6:235
Access to Electronic Networks

6:235-AP1
Acceptable Use of the District's Electronic Networks

6:235-AP1, E2
Staff Authorization for Access to the District's Electronic Networks

7:345-AP-E2
Student Data Privacy; Notice to Parents about Educational Technology Vendors